Legal, compliance and restructuring
Data room for internal investigations
Short answerInternal investigations into fraud, misconduct or whistleblower reports need strict confidentiality and privilege. A data room limits evidence to the investigation team, keeps a full audit trail and supports reporting to the board or regulators.
How it works in Singapore
Investigations may be triggered by whistleblowing, audit findings or regulatory enquiries. They involve counsel, forensic accountants and a board committee.
Best data rooms for internal investigations
Our five measures re-weighted for this use case, with a small bonus for rooms built for it. Prices before 9% GST.
- 1
Ellty ~S$191/mo 9.0 Visit Ellty - 2
iDeals On quote 8.6 - 3
Datasite On quote 8.6 - 4
Firmex On quote 8.5 - 5
Ansarada On quote 8.5 - 6
Intralinks On quote 8.4 - 7
SmartRoom On quote 8.3 - 8
Drooms On quote 8.3 - 9
Box ~S$19/user/mo 8.0 - 10
Citrix ShareFile ~S$70/mo 7.9
27%Security18%Deal tools24%Permissions15%Ease of use15%Cost
Folder index for internal investigations
01
AllegationsReports and scope.
02
EvidenceDocuments and data collected.
03
InterviewsNotes and transcripts.
04
Forensic workAccountants' analysis.
05
ReportsFindings for the board.
Singapore rules that apply
Privilege
Investigations directed by counsel can attract legal privilege; distribution must be controlled.
PDPA
Employee personal data used in investigations must be handled lawfully.
More detail: PDPA.
Features you need
| Feature | Why it matters here | Rooms in our top 10 that list it |
|---|---|---|
| Audit trail | Time-stamped history of who opened, printed or downloaded each document, exportable for a dispute, insurer or regulator. | 10 of 10 |
| View and download control | Each file can be set to view-only, print or download, and the setting can be changed later. | 9 of 10 |
| Dynamic watermarks | The reader's name, email and time are stamped across each page as it opens, so a photographed page can be traced. | 10 of 10 |
| Two-factor login | Every login needs a one-time code, app approval or security key as well as the password. | 10 of 10 |
How to set it up
- Name every userNo shared accounts.
- Watermark everythingDeters leaks.
Mistakes to avoid
- Subjects of the investigation retaining system access.
- Loss of privilege through wide sharing.
Questions people ask
Why not use SharePoint for an investigation?
Internal systems may be accessible to the people being investigated; a separate room with named users is safer.
Who should administer the room?
Usually external counsel.
Can findings be shared with regulators?
Yes, through a controlled folder when the board decides.