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Fundraising and capital markets

Data room for private equity

Short answerPrivate equity firms use data rooms throughout the investment cycle: reviewing targets, giving lenders access for financing, managing portfolio company records and running exits. Look for strong permissions, Q&A and the ability to reuse the same structure across deals.

How it works in Singapore

Singapore is the regional hub for global and Asian private equity managers, covering buyouts, growth and special situations across Southeast Asia.

Each deal involves the PE team, advisers, lenders, W&I insurers and later the exit buyers. Portfolio companies need board reporting and add-on acquisitions.

Best data rooms for private equity

Our five measures re-weighted for this use case, with a small bonus for rooms built for it. Prices before 9% GST.

  1. 1 Ellty ~S$191/mo 9.5 Visit Ellty
  2. 2 iDeals On quote 8.9
  3. 3 Datasite On quote 8.8
  4. 4 Ansarada On quote 8.6
  5. 5 Intralinks On quote 8.4
  6. 6 Drooms On quote 8.4
  7. 7 Firmex On quote 8.4
  8. 8 DealRoom On quote 8.2
  9. 9 SmartRoom On quote 8.0
  10. 10 CapLinked ~S$382/mo 8.0
22%Security25%Deal tools21%Permissions16%Ease of use16%Cost

Folder index for private equity

01
Target diligenceSeller-provided documents.
02
FinancingLender materials and facility agreements.
03
Investment committeeInternal papers, restricted.
04
Portfolio reportingMonthly board packs.
05
Exit preparationVDD and sell-side folders.

Singapore rules that apply

PDPA

Target personal data received in diligence may be used only for the deal.

CCCS merger control

Add-ons in concentrated markets may need competition review.

Stamp duty

Acquisitions of Singapore shares attract 0.2% stamp duty.

More detail: CCCS merger control, Stamp duty on shares, PDPA.

Features you need

FeatureWhy it matters hereRooms in our top 10 that list it
Q&A workflowBidders post a question against a file; your team drafts, approves and publishes the reply, and the whole thread is kept.10 of 10
View and download controlEach file can be set to view-only, print or download, and the setting can be changed later.10 of 10
Audit trailTime-stamped history of who opened, printed or downloaded each document, exportable for a dispute, insurer or regulator.10 of 10
AI featuresVendor-listed help such as auto-filing uploads, summarising agreements, searching across files or drafting answers.4 of 10
Two-factor loginEvery login needs a one-time code, app approval or security key as well as the password.10 of 10

How to set it up

  1. Standardise the indexUse one template across platforms and add-ons.
  2. Give lenders their own groupLenders see what they need for credit approval.
  3. Prepare exits earlyKeep portfolio records exit-ready.

Mistakes to avoid

  • Rebuilding the index for every deal.
  • IC papers stored next to seller documents.
  • Portfolio records scattered by the time of exit.

Questions people ask

How do PE firms use data rooms beyond deals?

For portfolio board reporting, add-on acquisitions and exit preparation.

Do lenders get access?

Yes, usually a restricted group with the financial and legal folders they need.

Is W&I insurance common in Singapore?

Yes, in many mid-market and large deals. Insurers review the diligence reports and the disclosure.