SmartRoom for Singapore buyers
Ask for an SGD quote and Singapore support hours. Its permission depth suits deals with many bidder groups.
| Item | SmartRoom | What to check |
|---|---|---|
| Price | Quoted per project | Ask for an SGD quote over the full deal length |
| GST | 9% on the quote unless recoverable | Give your GST number if registered |
| Hosting | Ask the vendor | Required by some banks and government-linked buyers |
| PDPA | Processor terms on request | NDA terms for the business asset transaction exception |
Pros and gaps
What stands out
- Granular permissions and redaction
- ISO 27001 and SOC 2
- Strong Q&A
Gaps to weigh, per vendor documentation
- No free trial
- Price only on quote
- No SSO, API or AI features
Scores on our five measures
Overall: 7.9/10. Measures where SmartRoom matches or beats the 18-room average: security and pdpa readiness, deal tools, permissions and audit trail.
What SmartRoom costs in Singapore dollars
SmartRoom is highlighted below against the rest of the field for one project. SmartRoom quotes privately, so its line shows our range for the project type.
SmartRoom cost estimate
Set the type of project, your own head count in the room, the number of months it stays live and the GST setting. Rows follow our ranking.
| Data room | Pricing | Project total |
|---|---|---|
 Ellty | Monthly | S$833 |
 iDeals | Range | ~S$10,028 to S$29,648 |
 Datasite | Range | ~S$10,028 to S$29,648 |
 Ansarada | Range | ~S$10,028 to S$29,648 |
 Firmex | Range | ~S$10,028 to S$29,648 |
 Drooms | Range | ~S$10,028 to S$29,648 |
 Intralinks | Range | ~S$10,028 to S$29,648 |
 Box | Per seat | S$663 |
 Citrix ShareFile | Monthly | S$305 |
 DealRoom | Range | ~S$10,028 to S$29,648 |
 SmartRoom | Range | ~S$10,028 to S$29,648 |
 CapLinked | Monthly | S$1,666 |
 SecureDocs | Monthly | S$1,395 |
 ShareVault | Range | ~S$10,028 to S$29,648 |
 Onehub | Monthly | S$83 |
 Venue by DFIN | Range | ~S$10,028 to S$29,648 |
 Digify | Monthly | S$671 |
 DocSend | Per seat | S$2,023 |
Where a vendor lists a price, the total uses it, turned into Singapore dollars at S$1.2792 per US dollar (16 October 2026). Vendors that only quote get a band: our observed range for this kind of Singapore project, which is not a figure from the vendor. Treat all totals as planning numbers.
SmartRoom in brief
Operating since 2004 from the United States, SmartRoom focuses on control: granular permissions, Q&A, watermarks, per-file view limits, redaction, two-step login and folder upload. ISO 27001 and SOC 2 are both in place.
No trial is offered; quotes are per project.
Feature check
| Feature | SmartRoom | What it does |
|---|---|---|
| Q&A workflow | Listed | Bidders post a question against a file; your team drafts, approves and publishes the reply, and the whole thread is kept. |
| Audit trail | Listed | Time-stamped history of who opened, printed or downloaded each document, exportable for a dispute, insurer or regulator. |
| Dynamic watermarks | Listed | The reader's name, email and time are stamped across each page as it opens, so a photographed page can be traced. |
| Redaction | Listed | NRIC numbers, salaries or client names are blacked out on the platform, with no second copy of the file to manage. |
| E-signature | Not listed | NDAs and closing papers are signed without leaving the platform. |
| Mobile app | Not listed | An installable app for phones and tablets, on top of the mobile website. |
| API | Not listed | Developers can create rooms, add users or pull activity into in-house systems. |
| SSO | Not listed | Staff sign in with the company directory, for example Microsoft Entra ID or Okta, rather than another password. |
| Two-factor login | Listed | Every login needs a one-time code, app approval or security key as well as the password. |
| Folder upload | Listed | A whole folder tree goes up in one drag, keeping its numbering. |
| View and download control | Listed | Each file can be set to view-only, print or download, and the setting can be changed later. |
| AI features | Not listed | Vendor-listed help such as auto-filing uploads, summarising agreements, searching across files or drafting answers. |
SmartRoom lists 7 of the 12 features we track; the ones not listed are e-signature, mobile app, api, sso, ai features.
Deals SmartRoom suits
M&A
Detailed permissions suit auctions with many bidder groups.
#8 for this use caseJudicial management
Tight access control for insolvency sale processes.
#8 for this use caseDivestments and carve-outs
Separates what each buyer sees in a carve-out.
Security and compliance
SmartRoom lists SOC 2 and ISO 27001, two-factor login and an audit trail. For a Singapore bank, insurer or fund manager, expect its IT risk team to ask for the certification reports, encryption details, hosting location and incident terms under MAS technology risk expectations. For personal data, the PDPA protection and transfer limitation obligations apply to whatever you upload.
Getting started
Request a demo; set-up is supported by the vendor.
Alternatives to SmartRoom
Intralinks
8.1/10 · Quoted per project
DealRoom
7.9/10 · Quoted per project
CapLinked
7.8/10 · about S$382 a month
SmartRoom: common questions
How much does SmartRoom cost in Singapore?
SmartRoom does not publish a price; it quotes per project based on users, data and deal length. Ask for an SGD quote and compare totals over your expected timeline. Budget 9% GST on top unless your company can recover it.
Does SmartRoom offer a free trial?
Not in our data. SmartRoom works through demos and quotes.
Is SmartRoom hosted in Singapore?
SmartRoom does not list a Singapore region in our data. Ask where your room would be hosted; the PDPA allows overseas hosting with comparable protection.
Does SmartRoom have a Q&A workflow?
Yes, SmartRoom lists a Q&A workflow for buyer and investor questions.