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Data room for commercial real estate in Singapore

Short answerA Singapore property data room holds title documents, leases and tenancy schedules, valuations, building and environmental reports, and for industrial property, JTC lease terms. Organise one folder set per property and give buyers, lenders and valuers the access each needs.

How it works in Singapore

Singapore commercial property trades among REITs, developers, funds, family offices and owner-occupiers. Offices in the CBD, suburban malls and business parks, and JTC industrial properties each have their own document sets.

Industrial land is often leasehold from JTC, with conditions on use, assignment and approval for transfer. Buyers need those conditions early.

Best data rooms for commercial real estate

Our five measures re-weighted for this use case, with a small bonus for rooms built for it. Prices before 9% GST.

  1. 1 Ellty ~S$191/mo 9.2 Visit Ellty
  2. 2 iDeals On quote 8.6
  3. 3 Datasite On quote 8.5
  4. 4 Ansarada On quote 8.5
  5. 5 Drooms On quote 8.4
  6. 6 Firmex On quote 8.3
  7. 7 Box ~S$19/user/mo 8.1
  8. 8 Intralinks On quote 8.1
  9. 9 DealRoom On quote 8.0
  10. 10 CapLinked ~S$382/mo 8.0
22%Security23%Deal tools18%Permissions20%Ease of use17%Cost

Folder index for commercial real estate

01
TitleTitle search, leases from the state or JTC, encumbrances.
02
TenanciesTenancy schedule and lease agreements.
03
FinancialRent roll, service charges, operating costs.
04
BuildingTechnical due diligence, M&E reports, Green Mark certification.
05
ApprovalsPlanning permissions, TOP and CSC, fire certificates.
06
ValuationsIndependent valuation reports.
07
TransactionOption to purchase, SPA, disclosure.

Singapore rules that apply

Stamp duties

Buyer's stamp duty applies to property purchases; seller's stamp duty may apply to industrial property sold within the holding period.

JTC lease conditions

Assignments of JTC leases usually need JTC consent and must meet use conditions.

Planning and use

Approved use under the URA Master Plan and planning permissions must match the actual use.

Features you need

FeatureWhy it matters hereRooms in our top 10 that list it
Folder uploadA whole folder tree goes up in one drag, keeping its numbering.10 of 10
View and download controlEach file can be set to view-only, print or download, and the setting can be changed later.9 of 10
Q&A workflowBidders post a question against a file; your team drafts, approves and publishes the reply, and the whole thread is kept.9 of 10
Dynamic watermarksThe reader's name, email and time are stamped across each page as it opens, so a photographed page can be traced.10 of 10

How to set it up

  1. One folder per propertySame structure for every asset.
  2. Reconcile the tenancy scheduleCheck every lease against the schedule.
  3. Collect approvalsTOP, CSC and fire certificates.

Mistakes to avoid

  • Unapproved use of space.
  • JTC consent requirements discovered late.
  • Tenancy schedules out of date.

Questions people ask

What do buyers check in a Singapore property deal?

Title and tenure, tenancies, approvals such as TOP and CSC, building condition and, for industrial property, JTC lease conditions.

What is a JTC lease?

Many industrial properties sit on land leased from JTC Corporation, with conditions on use and transfer that usually require JTC approval.

Does the buyer pay stamp duty?

Yes, buyer's stamp duty applies to property purchases, and additional duties can apply in some cases.