Legal, compliance and restructuring
Data room for boards of directors
Short answerBoards need secure access to papers, minutes and committee materials. A data room gives directors one place to read papers on any device, keeps a record of circulated material and protects price-sensitive information for listed companies.
How it works in Singapore
Singapore boards, from SMEs to SGX-listed companies, meet regularly with audit, nominating and remuneration committees. Papers are confidential and often price-sensitive.
Best data rooms for board of directors
Our five measures re-weighted for this use case, with a small bonus for rooms built for it. Prices before 9% GST.
- 1
Ellty ~S$191/mo 9.3 Visit Ellty - 2
Ansarada On quote 8.7 - 3
iDeals On quote 8.7 - 4
Datasite On quote 8.5 - 5
Firmex On quote 8.4 - 6
Intralinks On quote 8.4 - 7
Drooms On quote 8.3 - 8
SmartRoom On quote 8.1 - 9
Box ~S$19/user/mo 8.1 - 10
SecureDocs ~S$320/mo 8.0
28%Security19%Deal tools17%Permissions21%Ease of use16%Cost
Folder index for board of directors
01
Board meetingsPapers and minutes by date.
02
Audit committeeCommittee papers.
03
Nominating committeeCommittee papers.
04
Remuneration committeeCommittee papers.
05
PoliciesBoard charters and policies.
Singapore rules that apply
Code of Corporate Governance 2018
Sets expectations for listed company boards, including timely information to directors.
Companies Act
Minutes and resolutions must be kept.
More detail: Companies Act and ACRA, SGX listing rules.
Features you need
| Feature | Why it matters here | Rooms in our top 10 that list it |
|---|---|---|
| View and download control | Each file can be set to view-only, print or download, and the setting can be changed later. | 9 of 10 |
| Two-factor login | Every login needs a one-time code, app approval or security key as well as the password. | 10 of 10 |
| Audit trail | Time-stamped history of who opened, printed or downloaded each document, exportable for a dispute, insurer or regulator. | 10 of 10 |
| Dynamic watermarks | The reader's name, email and time are stamped across each page as it opens, so a photographed page can be traced. | 10 of 10 |
How to set it up
- Folder per meetingConsistent naming by date.
- Committee groupsMembers only.
Mistakes to avoid
- Board papers sent to personal email.
- Former directors keeping access.
Questions people ask
Is a data room the same as a board portal?
Board portals add meeting tools; many boards use a data room for secure papers and records.
How is price-sensitive information protected?
Two-factor login, watermarks and access only for directors who need it.
Can directors read on phones?
Most rooms work in mobile browsers; some have native apps.