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Legal, compliance and restructuring

Data room for MAS inspections and regulatory reviews

Short answerWhen MAS inspects a financial institution or reviews a licence application, the firm must produce policies, records and evidence quickly. A data room organised by inspection area, with an audit trail, helps compliance teams respond and track what was provided.

How it works in Singapore

MAS supervises banks, insurers, capital markets firms, payment service providers and fund managers. Inspections request policies, risk assessments, board papers and transaction records.

Licence applications, such as for a capital markets services licence or a major payment institution licence, also need a full document set.

Best data rooms for mas inspections

Our five measures re-weighted for this use case, with a small bonus for rooms built for it. Prices before 9% GST.

  1. 1 Ellty ~S$191/mo 9.0 Visit Ellty
  2. 2 iDeals On quote 8.9
  3. 3 Datasite On quote 8.9
  4. 4 Intralinks On quote 8.7
  5. 5 Ansarada On quote 8.6
  6. 6 Drooms On quote 8.4
  7. 7 Firmex On quote 8.4
  8. 8 SmartRoom On quote 8.3
  9. 9 DealRoom On quote 8.0
  10. 10 Box ~S$19/user/mo 8.0
32%Security18%Deal tools23%Permissions16%Ease of use11%Cost

Folder index for mas inspections

01
GovernanceBoard and committee papers.
02
PoliciesCompliance, AML/CFT, risk policies.
03
Risk assessmentsEnterprise-wide risk assessments.
04
EvidenceSamples and records requested.
05
ResponsesResponses to MAS findings.

Singapore rules that apply

MAS supervisory powers

MAS can require information and documents from regulated entities.

Technology risk and outsourcing

The tool used to share regulatory documents should itself meet MAS expectations.

More detail: MAS technology risk.

Features you need

FeatureWhy it matters hereRooms in our top 10 that list it
Audit trailTime-stamped history of who opened, printed or downloaded each document, exportable for a dispute, insurer or regulator.10 of 10
View and download controlEach file can be set to view-only, print or download, and the setting can be changed later.9 of 10
Two-factor loginEvery login needs a one-time code, app approval or security key as well as the password.10 of 10
Dynamic watermarksThe reader's name, email and time are stamped across each page as it opens, so a photographed page can be traced.10 of 10

How to set it up

  1. Index by requestMap each MAS request to a folder.
  2. Log everythingUse the audit trail as the record of production.

Mistakes to avoid

  • Producing documents by email without a record.
  • Outdated policies mixed with current ones.

Questions people ask

Does MAS use the firm's data room?

MAS has its own channels; firms often use a data room internally and with advisers to prepare and track responses, and share with the regulator as agreed.

What security does the room need?

It should meet the firm's own MAS-driven standards: two-factor login, encryption, logging and vendor due diligence.

Can it help licence applications?

Yes, a structured room helps assemble and review the application set with advisers.