Legal, compliance and restructuring
Data room for IP licensing
Short answerLicensing talks require sharing patents, technical data and sometimes trade secrets before the deal is signed. A data room with view-only access, watermarks and download control protects that information while partners evaluate it.
How it works in Singapore
Singapore universities, research institutes, biotech and deep-tech companies license IP to partners worldwide. IPOS registrations and research agreements are core documents.
Best data rooms for ip licensing
Our five measures re-weighted for this use case, with a small bonus for rooms built for it. Prices before 9% GST.
- 1
Ellty ~S$191/mo 9.1 Visit Ellty - 2
iDeals On quote 8.6 - 3
Datasite On quote 8.5 - 4
Ansarada On quote 8.5 - 5
Firmex On quote 8.3 - 6
Drooms On quote 8.3 - 7
Intralinks On quote 8.2 - 8
Box ~S$19/user/mo 8.0 - 9
SmartRoom On quote 8.0 - 10
Citrix ShareFile ~S$70/mo 7.9
26%Security19%Deal tools24%Permissions16%Ease of use16%Cost
Folder index for ip licensing
01
IP portfolioIPOS and foreign registrations.
02
OwnershipAssignments and research agreements.
03
Technical dataView-only technical files.
04
Existing licencesLicences granted and received.
05
Term sheetDraft licence terms.
Singapore rules that apply
IP ownership
Check assignments from inventors, employees and research collaborators.
Confidentiality
Know-how and trade secrets rely on confidentiality, so control is essential.
Features you need
| Feature | Why it matters here | Rooms in our top 10 that list it |
|---|---|---|
| View and download control | Each file can be set to view-only, print or download, and the setting can be changed later. | 9 of 10 |
| Dynamic watermarks | The reader's name, email and time are stamped across each page as it opens, so a photographed page can be traced. | 10 of 10 |
| Audit trail | Time-stamped history of who opened, printed or downloaded each document, exportable for a dispute, insurer or regulator. | 10 of 10 |
How to set it up
- Use view-only for know-howNo downloads for trade secrets.
Mistakes to avoid
- Sharing source code or formulas too early.
- Missing inventor assignments.
Questions people ask
How do I protect trade secrets in a data room?
Use view-only access, watermarks and limit the users to named evaluators.
Who registers IP in Singapore?
The Intellectual Property Office of Singapore (IPOS).
Should research agreements be included?
Yes, they determine who owns and can license the IP.