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Fundraising and capital markets

Data room for family offices

Short answerSingapore family offices use data rooms to review direct investments and co-investments, to run due diligence on fund managers, and to keep family and governance records secure. Strong permissions, easy access for family members and a predictable price matter most.

How it works in Singapore

Singapore has seen strong growth in single family offices, many using fund vehicles that apply for tax incentives under sections 13O and 13U of the Income Tax Act. Their teams are small and rely on outside advisers.

Family offices review direct deals, co-invest alongside private equity sponsors, and allocate to funds. They also hold sensitive family records that need the same protection.

Best data rooms for family offices

Our five measures re-weighted for this use case, with a small bonus for rooms built for it. Prices before 9% GST.

  1. 1 Ellty ~S$191/mo 9.3 Visit Ellty
  2. 2 iDeals On quote 8.6
  3. 3 Datasite On quote 8.5
  4. 4 Ansarada On quote 8.5
  5. 5 Intralinks On quote 8.4
  6. 6 Firmex On quote 8.4
  7. 7 SmartRoom On quote 8.3
  8. 8 Drooms On quote 8.3
  9. 9 Box ~S$19/user/mo 8.1
  10. 10 Citrix ShareFile ~S$70/mo 8.0
27%Security18%Deal tools20%Permissions19%Ease of use16%Cost

Folder index for family offices

01
Investment pipelineOpportunities under review.
02
Co-investmentsSponsor materials and documents.
03
Fund due diligenceManager materials and questionnaires.
04
Family governanceFamily constitution, meeting records.
05
ComplianceIncentive scheme conditions and filings.

Singapore rules that apply

Tax incentive schemes

Fund vehicles under sections 13O and 13U must meet conditions; records of compliance are kept for MAS and IRAS.

PDPA

Family members' personal data needs strong protection when shared with advisers.

More detail: PDPA.

Features you need

FeatureWhy it matters hereRooms in our top 10 that list it
View and download controlEach file can be set to view-only, print or download, and the setting can be changed later.9 of 10
Audit trailTime-stamped history of who opened, printed or downloaded each document, exportable for a dispute, insurer or regulator.10 of 10
Two-factor loginEvery login needs a one-time code, app approval or security key as well as the password.10 of 10
Dynamic watermarksThe reader's name, email and time are stamped across each page as it opens, so a photographed page can be traced.10 of 10

How to set it up

  1. Separate family and investment areasDifferent permission groups for family records and deal files.
  2. Give advisers limited accessLawyers and tax advisers see only their matters.
  3. Keep compliance recordsOne folder for incentive scheme conditions and evidence.

Mistakes to avoid

  • Family records shared over personal email.
  • Advisers keeping access after a matter ends.

Questions people ask

Why do family offices need a data room?

To review deals securely, share records with advisers and keep family governance documents protected.

What is a 13O or 13U fund?

Fund vehicles that can qualify for Singapore tax incentives if they meet MAS conditions, such as minimum assets, local spending and investment professionals.

What matters most in choosing a room?

Strong permissions and audit trail, easy access for non-technical family members and a clear price.